HR/Admin Assistant

Full Time - Night Shift - Remote 

Being an HR/Admin Assistant with PIVOTL

Ready to elevate your career in a role that blends organization, creativity, and strategic support? At PIVOTL, we believe exceptional talent deserves exceptional opportunities. We’re seeking proactive, detail-oriented professionals who can provide high-level executive support while bringing creative value to our marketing and design initiatives.

If you’re looking for stability, meaningful growth, the chance to sharpen both your administrative and creative skills, and the work-life balance you deserve, this is the place for you. Join us and experience an HR/Admin Assistant role that goes far beyond the basics—where your efficiency, ideas, and design talent help shape how we communicate and operate.

Job Brief

Pivotl is seeking an exceptional Remote HR/Admin Assistant to join our specialized team providing advanced services across the United States. This is a FULL-TIME, NIGHT SHIFT position designed for seasoned professionals who thrive under pressure and deliver excellence consistently.

IMPORTANT: This is NOT a side job or flexible arrangement. We need dedicated professionals accustomed to night shift operations who can commit to full-time hours. If you're seeking part-time work or are uncomfortable with night schedules, please do not apply.

Are you a highly organized, creative professional who can manage executive tasks while also supporting marketing and design efforts? We’re a growing plumbing service company looking for a Virtual Executive Assistant who can provide top-tier administrative support and help strengthen our brand presence from anywhere.

About the Role
This is a fully remote position for someone who thrives working independently, communicates clearly, and has a balance of administrative and creative skills. You will work directly with company leadership and support daily operations, scheduling, communication, and marketing.

Responsibilities

• Provide comprehensive administrative support, including preparation of reports, file management, and coordination of HR-related projects.

• Support end-to-end recruitment activities by screening resumes, scheduling interviews, and conducting initial candidate interviews as assigned.

• Monitor daily employee attendance by validating time logs and processing leave requests, overtime, and schedule adjustments.

• Enforce attendance and scheduling policies by proactively addressing idle time, tardiness, and schedule violations with employees.

• Prepare and maintain accurate daily, weekly, and monthly attendance and workforce reports for management review.

• Organize, label, and securely maintain team call recordings in compliance with data privacy and company policies.

• Assist with general HR operations, including employee onboarding, HR events, and other administrative tasks as needed.

Skills & Requirements

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field is preferred.

• Prior experience in human resources, administrative, or office support roles is an advantage.

• Strong attention to detail with excellent organizational skills and the ability to handle confidential information responsibly.

• Effective written and verbal communication skills with the ability to manage multiple tasks in a fast-paced environment.

• Proficient in Microsoft Office applications, particularly Excel; familiarity with time-tracking tools such as Hubstaff is a plus.

Key Traits

• Reliable, proactive, and self-motivated with a strong sense of accountability.

• Demonstrates consistent follow-through and the ability to meet deadlines.

• Highly accurate and detail-oriented in all tasks. 

Frequently Asked Questions