Executive Assistant with Marketing & Graphic Design Experience

Full Time - Night Shift - Remote 

Being an Executive Assistant with Marketing & Graphic Design Experience with PIVOTL

Ready to elevate your career in a role that blends organization, creativity, and strategic support? At PIVOTL, we believe exceptional talent deserves exceptional opportunities. We’re seeking proactive, detail-oriented professionals who can provide high-level executive support while bringing creative value to our marketing and design initiatives.

If you’re looking for stability, meaningful growth, the chance to sharpen both your administrative and creative skills, and the work-life balance you deserve, this is the place for you. Join us and experience an Executive Assistant role that goes far beyond the basics—where your efficiency, ideas, and design talent help shape how we communicate and operate.

Job Brief

Pivotl is seeking an exceptional Remote Executive Assistant with Marketing & Graphic Design Experience to join our specialized team providing advanced services across the United States. This is a FULL-TIME, NIGHT SHIFT position designed for seasoned professionals who thrive under pressure and deliver excellence consistently.

IMPORTANT: This is NOT a side job or flexible arrangement. We need dedicated professionals accustomed to night shift operations who can commit to full-time hours. If you're seeking part-time work or are uncomfortable with night schedules, please do not apply.

Are you a highly organized, creative professional who can manage executive tasks while also supporting marketing and design efforts? We’re a growing plumbing service company looking for a Virtual Executive Assistant who can provide top-tier administrative support and help strengthen our brand presence from anywhere.

About the Role
This is a fully remote position for someone who thrives working independently, communicates clearly, and has a balance of administrative and creative skills. You will work directly with company leadership and support daily operations, scheduling, communication, and marketing.

Responsibilities

• Support CEO or executive staff
• Administrative work
• Manage calendars, appointments, and daily schedules
• Prepare reports, organize digital files, and manage inboxes
• Coordinate virtual meetings and follow up on tasks
• Assist with project management and workflow organization

• Create digital marketing materials using Canva or Adobe tools
• Design flyers, social posts, service promos, and branded content
• Manage or assist with company social media accounts
• Help develop online marketing campaigns
• Update website content (optional but a plus)
• Organize photo/video assets provided by the team

Skills & Requirements

• 2+ years as an Executive Assistant, Virtual Assistant, Office Manager, or similar
• Experience in graphic design tools (Canva, Illustrator, Photoshop, etc.)
• Strong written and verbal communication skills
• Knowledge of social media platforms (Facebook, Instagram, TikTok, etc.)
• Self-motivated, detail-oriented, and able to work independently
• Experience with service-based or trades-related companies (plumbing, HVAC, electrical) is a plus
• Reliable internet connection and a quiet workspace

Frequently Asked Questions